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EMD Documentation & Planning Resources

The following documents should be part of every Emergency Management Director/Coordinator "toolbox"

Planning

  • Local Emergency Management Plan (LEMP) Templates, Forms, & Examples The Local Emergency Management Plan allows individual communities to coordinate disaster response.  Towns now have the option of submitting any format plan so long as the plan has all required elements and a completed adoption form. Templates are also available in both "long" and "short" format. LEMPs must be submitted to Regional Planning Commissions annually after town meeting day, but before May 1st.  
  • National Incident Management System (NIMS) Resource Typing Library Tool The Resource Typing Library Tool (RTLT) is an online catalog of all NIMS resource typing definitions and job titles/position qualifications that have been released by FEMA.
  • Current Statewide ContractsThe state of Vermont has several statewide contracts that cities and towns can use.  Please review the details in each individual contract to see how to use the contract and if the contract is available for use by your city/town.
  • FEMA Emergency Operations Center How-To Quick Reference Guide This all-hazards guide can provide state, local, tribal and territorial jurisdictions with information and guidance related to emergency operations center (EOC) set up, operation, maintenance and deactivation. While all jurisdictions have their own unique set of hazards, vulnerabilities, capabilities and requirements for an EOC, this how-to guide can help a jurisdiction meet its needs in accordance with the National Incident Management System (NIMS) framework and principles.
  • FEMA Mobile App The FEMA App allows the public to learn how to prepare for common hazards quickly and easily, and gives tools individuals need to recover after a disaster.
  • Climate Essentials for Emergency Managers This FEMA document shares communication techniques, climate information, data resources, and guidance for connecting with experts.
  • Statewide Highway Flood Vulnerability and Risk Map This state of Vermont Map can be used for hazard mitigation planning..
  • CARE (Citizens Assistance Registry for Emergencies)Those who need special assistance during a disaster or evacuation can alert local responders of that need before emergencies. The CARE (Citizens Assistance Registry for Emergencies) program allows the elderly, people with limited mobility, or those who require specialized medical equipment to get extra help during a disaster. For those who have registered, CARE allows local emergency responders access to their information so they can better help these individuals during an evacuation, power outage or similar event. Click here information on how EMDs and local first responders can access the CARE information within their community.
  • 20 V.S.A. § 6 This statute outlines the EMD requirement for all Vermont towns. 
  • Emergency Preparedness Workbook The Emergency Preparedness Workbook contains information on how to prepare for disasters and how individuals and their families can stay safe during an emergency event, or weather emergency.  Email us for a hard copy for yourself, or order multiple copies for local distribution.
  • ​Vermont Business Preparedness Workbook The Vermont Business Preparedness Workbook contains information to assist businesses in emergency preparation.  Email us for a hard copy to share with local businesses within your community. 
  • Emergency Management Director Job Description This job description can be used by your community to advertise the position.
  • Emergency Management Director Manual This document includes the steps a new Emergency Management Director should take, suggested practices, training opportunities, and how to obtain Emergency Management Director certification. 

Situational Assessment

  • NWS Severe Weather Impacts one-pager If you are aware of Severe Weather impacts at anytime, please consider submitting a report to the National Weather Service. This reference sheet for reporting severe weather to the National Weather Service includes contact information, as well as information that should be included in a report including time, location, condition, and source.

Mass Care

  • Shelter Fundamentals is available online through the American Red Cross EDGE system.  Register for an account by visiting http://bit.ly/ext_register.  If you are not affiliated with Disaster Cycle Services or Service to the Armed Forces, select N/A for Region. After registration, you can access EDGE by visiting https://arc.csod.com
  • Shelter Field Guide This step by step guide from FEMA and the American Red Cross provides organizations without prior disaster experience with a basic overview of shelter operations that will help them to open and manage an emergency shelter.
  • FEMA's How To Develop Agreements for Mass Care Services Guidance for locals to better understand why formal agreements (i.e., Memorandums of Agreement [MOA] and Memorandums of Understanding [MOU]) are important tools for improving the delivery of mass care services and emergency assistance. Additionally, this document Overview of MOAs and MOUs MOAs/MOUs document and identify areas of potential collaboration between organizations and outline a strategy to do so. This document addresses the development of MOAs/MOUs that facilitate the effective delivery of mass care services and emergency assistance.  provides guidance to locals developing effective agreements and actionable prior to an incident.

Cybersecurity

  • The Cybersecurity & Infrastructure Security Agency's Cyber Essentials is a guide for leaders of small businesses and local government agencies to develop an actionable understand of where to start implementing organizational cybersecurity practices.
  • FEMA's Planning Considerations for Cyber Incidents assists local emergency management personnel with preparing for cyber incident and supporting the development of a cyber incident response plan.

Evacuation

Recovery

  • FEMA Declaration and Town steps Memo  After a federally-declared disaster, municipalities may be overwhelmed with the actions they need to take to recover. This memo serves as a step-by-step overview of the FEMA Public Assistance Grant process.
  • Public Assistance (PA) Resources ​The FEMA Public Assistance (PA) Program provides federal disaster assistance to state and local government organizations for debris removal, emergency protective measures and the permanent restoration or replacement of public facilities that are owned and operated by an eligible Applicant. This web page includes applicant guides, checklists, form templates, and other useful information to help applicants navigate the PA process.
  • Debris Management  This page provides information on Debris Management and Monitoring, Contract Templates, and individuals that you can contact for more information.